PRIVACY POLICY

Effective date: February 25, 2026

This Privacy Policy describes Our policies and procedures on the collection, use, disclosure, and protection of Your information when You use the Service and explains Your privacy rights and how applicable law protects You.

We use Your Personal Data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.

Interpretation and Definitions

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions.

Definitions

For the purposes of this Privacy Policy:

You means the individual accessing or using the Service, or the company or other legal entity on behalf of which such individual is accessing or using the Service.

Under GDPR, You may be referred to as the Data Subject.

Company (referred to as “the Company”, “We”, “Us” or “Our”) refers to:

Simple Source ERP LLC dba Coder Republic
Somerset, New Jersey, United States

For GDPR purposes, the Company is the Data Controller.

Website refers to https://www.simplesourceerp.com

Service refers to the Website, cloud-based software platform, APIs, and mobile applications (Android and iOS).

Country refers to: United States.

Account means a unique account created for You to access our Service.

Service Provider means any third party that processes data on behalf of the Company.

Personal Data means any information that identifies or can reasonably identify You.

Usage Data refers to data collected automatically from use of the Service.

Device means any device capable of accessing the Service.

Cookies are small files placed on Your device.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using Our Service, We may collect:

Email address
First and last name
Phone number
Business information
Billing address
Usage Data

Usage Data

Usage Data is collected automatically and may include:

IP address
Browser type
Device identifiers
Time and date of access
Pages visited
Diagnostic data

Mobile Application Data (Android & iOS)

When accessing via mobile application, We may collect:

Device type
Mobile operating system
Unique device identifiers
Crash logs
App performance data
Push notification tokens
Advertising identifiers (if applicable)

Mobile data collection may also be governed by Apple App Store or Google Play policies.

Tracking Technologies and Cookies

Our public website uses first-party, cookieless analytics. It sets no advertising or tracking cookies, no web beacons, and no third-party analytics scripts, and it does not track You across other websites (see the “Website Analytics” section below).

Any cookies that may be set are strictly necessary for core functionality, such as security protections on our contact form. These do not require consent.

You can control or block cookies through Your browser settings; however, some functionality may be limited.

Use of Your Personal Data

We may use Personal Data for:

Providing and maintaining the Service
Managing Your Account
Performing contracts
Customer support
Security monitoring
Legal compliance
Business transfers
Product improvement and analytics

We may send administrative or service-related communications. Marketing communications may be opted out of at any time.

Sharing of Personal Data

We may share information:

With Service Providers (hosting, payment processing, analytics)
With affiliates under common control
During mergers, acquisitions, or asset sales
To comply with legal obligations
With Your consent

We do not sell Personal Data for monetary consideration. If applicable law defines certain data-sharing activities as a “sale” or “sharing,” You may exercise applicable opt-out rights.

Data Retention

We retain Personal Data only as long as necessary for:

Providing services
Legal compliance
Dispute resolution
Enforcing agreements

We may delete or anonymize data after account termination.

Website-analytics records are retained for no more than 90 days, and the daily identifier salt used to derive them is destroyed within 48 hours, after which a record can no longer be associated with a visitor. Aggregate, non-identifying statistics may be retained longer.

Website Analytics

We operate our own first-party, cookieless website analytics to understand aggregate usage of our site. This analytics:

sets no cookies and stores nothing on your device;
performs no cross-site or cross-device tracking and shares no data with third-party analytics providers;
identifies visits only by a pseudonymous daily value derived transiently from your IP address and browser user-agent — your IP address is never stored in raw form;
is used on the lawful basis of our legitimate interests (GDPR Article 6(1)(f)) in measuring and improving our site.

We honor the Do Not Track (DNT) and Global Privacy Control (GPC) browser signals; when either is present, the visit is not recorded.

Data Transfers

Your data may be transferred to and processed in the United States.

By using the Service, You consent to such transfer.

We implement reasonable safeguards for international data transfers where required.

Disclosure of Personal Data

We may disclose data:

In business transactions
To law enforcement when required
To protect rights or property
To prevent fraud or security threats

Security of Your Personal Data

We use commercially reasonable safeguards to protect Personal Data.

However:

No system is 100% secure
Transmission over the Internet carries inherent risk
We cannot guarantee absolute security

You are responsible for maintaining the security of Your account credentials.

GDPR Privacy Rights

If You are located in the European Economic Area (EEA), You have the right to:

Access Your Personal Data
Correct inaccuracies
Request erasure
Restrict processing
Object to processing
Request data portability
Withdraw consent

To exercise rights, contact: legal@SimpleSourceERP.com

You may also lodge a complaint with a supervisory authority.

CCPA Privacy Rights (California Residents)

California residents have the right to:

Know what Personal Data is collected
Request access to collected data
Request deletion
Opt-out of sale or sharing (if applicable)
Non-discrimination for exercising rights

To exercise rights:

Email: legal@SimpleSourceERP.com
Phone: +1 (732) 474-6399

We may verify identity before responding.

We will respond within legally required timeframes.

Do Not Track Signals

Our website analytics respect the Do Not Track (DNT) and Global Privacy Control (GPC) browser signals: when either signal is present, we do not record the visit.

Children’s Privacy

Our Service is not directed to individuals under 13 years of age. We do not knowingly collect Personal Data from children.

If we become aware that we have collected data from a child, we will take steps to delete it.

Links to Other Websites

We are not responsible for privacy practices of third-party websites.

Please review their privacy policies separately.

Changes to This Privacy Policy

We may update this Privacy Policy periodically.

Changes become effective when posted.

Continued use of the Service constitutes acceptance of updates.

CPRA (California Privacy Rights Act) Supplemental Disclosure

This section supplements the information contained in this Privacy Policy and applies solely to California residents as defined under the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA).

Categories of Personal Information Collected

In the preceding 12 months, we may have collected the following categories of personal information:

Identifiers (e.g., name, email address, IP address, account name)
Customer records information (e.g., billing address, phone number)
Internet or other electronic network activity information (e.g., interaction with our website or applications)
Commercial information (e.g., subscription history)
Professional or employment-related information (if provided in connection with business accounts)

We do not knowingly collect biometric information or precise geolocation data.

Sensitive Personal Information (CPRA)

Under CPRA, certain information is classified as “Sensitive Personal Information.”

We may collect the following Sensitive Personal Information:

Account login credentials
Financial information necessary for payment processing

We do not use or disclose Sensitive Personal Information for purposes other than:

Providing the Service
Processing transactions
Preventing fraud
Security and authentication
Legal compliance

We do not use Sensitive Personal Information for profiling or behavioral advertising.

Purposes for Collecting and Using Personal Information

We collect and use Personal Information for:

Operating and maintaining the Service
Managing accounts and subscriptions
Processing payments
Customer support
Security monitoring
Legal compliance
Improving performance and functionality
Business operations and internal analytics

We will not use Personal Information for materially different purposes without notice.

Retention of Personal Information

We retain Personal Information only for as long as reasonably necessary for:

Providing services
Complying with legal obligations
Resolving disputes
Enforcing agreements
Maintaining business records

Retention periods vary depending on the type of data and legal requirements.

Sale or Sharing of Personal Information

We do not sell Personal Information for monetary compensation.

However, under CPRA’s broad definition, certain sharing of online identifiers (such as analytics or advertising cookies) may be considered a “sale” or “sharing.”

If applicable, California residents have the right to:

Opt-out of the sale of Personal Information
Opt-out of the sharing of Personal Information for cross-context behavioral advertising

To exercise these rights, contact:

Email: legal@SimpleSourceERP.com
Phone: +1 (732) 474-6399

Your California Privacy Rights Under CPRA

California residents have the right to:

Know what Personal Information is collected
Access specific pieces of Personal Information
Request deletion of Personal Information
Request correction of inaccurate Personal Information
Opt-out of sale or sharing of Personal Information
Limit use and disclosure of Sensitive Personal Information
Not be discriminated against for exercising rights

Requests may be submitted via:

Email: legal@SimpleSourceERP.com
Phone: +1 (732) 474-6399

We may verify Your identity before fulfilling requests.

We will respond within the timeframe required by law.

Authorized Agents

You may designate an authorized agent to submit a request on Your behalf. We may require proof of authorization and identity verification.

Data Minimization & Purpose Limitation

We collect only Personal Information that is reasonably necessary and proportionate to achieve the purposes described in this Privacy Policy.

We do not retain Personal Information longer than necessary for disclosed purposes.

California Privacy Rights for Minors

We do not knowingly sell or share Personal Information of individuals under 16 years of age.

If we learn that we have collected Personal Information from a minor without appropriate authorization, we will take steps to delete such information.

Contact Us

Simple Source ERP LLC dba Coder Republic
Somerset, New Jersey, United States

Email: legal@SimpleSourceERP.com
Phone: +1 (732) 474-6399